Contact the Organisers of Whitby Hot Chocolate Festival
Put me on the map!
All Whitby businesses are invited to support the Whitby Defibrillator Project with a £40 donation.
In return, you will:
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Show up straight away as a pin on the Festival Map, helping visitors find you and learn more about the wonderful, unique (and seasonal 🎄🎁) things that you offer as an independent Whitby business
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Be entitled to enter all four Festival competitions (closing date for entries is Friday 24th October 2025) and have a chance to win the coveted title of Creator of Whitby's:
Best Hot Chocolate
Best Chocolate Dessert
Best Chocolate Cocktail
Best Chocolate Stout
Simply click on the link below to make your donation, submit your details and tell us if you'd like to enter one or more competitions - we'd love to have you aboard. Details of competition judging coming soon!
For general information, questions or business enquiries prior to the Festival, press enquiries, or ideas, suggestions or feedback after the event, please use the contact form below.
We will only use your details to respond to your message. See our Privacy Notice below for more.
Whitby Hot Chocolate Festival Customer Privacy Notice
This privacy notice tells you what to expect us to do with your personal information.
wdpchocfest1@outlook.com
We collect or use the following personal information for answering your email and dealing with queries, complaints or claims:
- Name and email address as given on our Contact Form
We do not collect any special category information.
Lawful bases and data protection rights
Under UK data protection law, we must have a “lawful basis” for collecting and using your personal information. There is a list of possible lawful bases in the UK GDPR. You can find out more about lawful bases on the ICO’s website.
Which lawful basis we rely on may affect your data protection rights which are set out in brief below. You can find out more about your data protection rights and the exemptions which may apply on the ICO’s website:
- Your right of access - You have the right to ask us for copies of your personal information. You can request other information such as details about where we get personal information from and who we share personal information with. There are some exemptions which means you may not receive all the information you ask for. Read more about the right of access.
- Your right to rectification - You have the right to ask us to correct or delete personal information you think is inaccurate or incomplete. Read more about the right to rectification.
- Your right to erasure - You have the right to ask us to delete your personal information. Read more about the right to erasure.
- Your right to restriction of processing - You have the right to ask us to limit how we can use your personal information. Read more about the right to restriction of processing.
- Your right to object to processing - You have the right to object to the processing of your personal data. Read more about the right to object to processing.
- Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you. Read more about the right to data portability.
- Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent at any time. Read more about the right to withdraw consent.
If you make a request, we must respond to you without undue delay and in any event within one month.
To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.
Our lawful bases for the collection and use of your data
Our lawful bases for collecting or using personal information for dealing with queries, complaints or claims are:
- Legitimate interests – we’re collecting or using your information because it benefits you, our organisation or someone else, without causing an undue risk of harm to anyone. All of your data protection rights may apply, except the right to portability. Our legitimate interests are:
We have a contact form on our website in case anyone wants to contact the organisers. The form shows the writer's name and email address. We use the name and email address to reply to their email. We do not store the email addresses once the correspondence is complete, or use it for any other reason than replying to the email.
For more information on our use of legitimate interests as a lawful basis you can contact us using the contact details set out above.
Where we get personal information from
- Directly from you
We keep your name and email address until the correspondence is complete, and then delete it.
If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.
If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.
The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Website: https://www.ico.org.uk/make-a-complaint
Last updated
August 2025